RSW GLOBAL TRADE EXPO 2026

SECTION 1: LEGAL FOUNDATION

AGREEMENT FORMATION

1.1 This document constitutes a legally binding agreement between Rise and Shine World Inc, in partnership with JAM Global Events (hereinafter referred to as “the Organiser”), and any approved Exhibitor or Participant (hereinafter referred to as “the Participant”) in relation to participation in the RSW Global Trade Expo 2026.

1.2 This Agreement shall be read together with and includes, without limitation:

• The Exhibition Application Form
• The Exhibition Confirmation Form
• The Official Exhibition Prospectus
• The Exhibition Kit / Operational Manual
• Any official written communication issued by the Organiser

1.3 A binding agreement is formed upon the occurrence of any of the following:

• Written confirmation of participation by the Organiser
• Issuance of an official invoice
• Payment (full or partial) of the Event Fees
• Allocation of exhibition space

1.4 By submitting an application, confirming participation, or making payment, the Participant expressly acknowledges that they have read, understood, and agreed to be legally bound by all provisions of this Agreement.

1.5 This Agreement is enforceable under applicable laws and governs all rights, obligations, and responsibilities of both parties in relation to the Event.

2. DEFINITIONS

2.1 “Organiser” means Rise and Shine World Inc, together with its partners, affiliates, contractors, and authorized representatives involved in the planning and execution of the Event.

2.2 “Event” means the RSW Global Trade Expo 2026, including all associated exhibitions, business activities, networking sessions, and related programs.

2.3 “Participant” includes Exhibitors, Delegates, Investors, Government Representatives, Startups, Sponsors, and any individual or entity approved to attend or take part in the Event.

2.4 “Exhibitor” means any entity allocated exhibition space for the purpose of showcasing products, services, or opportunities.

2.5 “Stand” or “Booth” means the designated exhibition space assigned to an Exhibitor.

2.6 “Event Fees” means all financial obligations payable by the Participant, including participation fees, booth fees, service charges, and any additional costs.

2.7 “Venue” means the officially designated location where the Event is held.

2.8 “On-Site Period” includes setup, operational days, and dismantling of the Event.

2.9 “Applicable Laws” means all relevant laws, regulations, codes, and legal requirements in Australia and any applicable international jurisdictions.

2.10 “Force Majeure” refers to any event beyond the reasonable control of the Organiser, including but not limited to natural disasters, government restrictions, pandemics, or emergencies.

3. INTERPRETATION

3.1 In this Agreement, unless the context otherwise requires:

• Words in the singular include the plural and vice versa
• Words importing one gender include all genders
• References to persons include corporations, organizations, and legal entities

3.2 Headings are for convenience only and do not affect interpretation or legal meaning.

3.3 Any reference to legislation includes amendments, re-enactments, or substitutions of such laws.

3.4 Where multiple parties are involved, obligations shall be considered joint and several unless otherwise specified.

3.5 Any ambiguity shall not be interpreted against the drafting party.

4. ENTIRE AGREEMENT

4.1 This Agreement constitutes the entire understanding between the Organiser and the Participant in relation to the Event.

4.2 It supersedes all prior agreements, communications, negotiations, or representations, whether written or oral.

4.3 The Participant confirms that they have not relied on any statement, representation, or promise not expressly included in this Agreement.

5. VARIATIONS / AMENDMENTS

5.1 The Organiser reserves the right to amend, update, or modify this Agreement where necessary to ensure:

• Operational efficiency
• Legal compliance
• Event integrity

5.2 Any amendments shall be communicated through official channels and shall become binding upon issuance.

5.3 Continued participation in the Event after such amendments constitutes acceptance of the updated terms.

5.4 No variation proposed by the Participant shall be valid unless expressly agreed in writing by the Organiser.

6. GOVERNING LAW & JURISDICTION

6.1 This Agreement shall be governed by and interpreted in accordance with the laws of Australia.

6.2 The parties submit to the exclusive jurisdiction of the courts of Australia for the resolution of any legal disputes arising under this Agreement.

6.3 The application of international conventions relating to contracts shall be excluded where permissible.

7. DISPUTE RESOLUTION (ARBITRATION)

7.1 In the event of any dispute, disagreement, or claim arising out of or in connection with this Agreement, the parties shall first attempt to resolve the matter amicably through good faith negotiations.

7.2 If the dispute is not resolved within a reasonable period, it shall be referred to confidential mediation.

7.3 Where mediation fails, the dispute shall be resolved through binding arbitration in Australia in accordance with applicable arbitration laws.

7.4 The decision of the arbitrator shall be final and binding on both parties.

7.5 Each party shall bear its own legal costs unless otherwise determined by the arbitrator.

8. NOTICES

8.1 Any notice or communication required under this Agreement must be:

• In writing
• Clear and legible
• Sent through officially recognized communication channels

8.2 Notices may be delivered via:

• Email
• Official registered address
• Authorized digital platforms

8.3 A notice shall be deemed received:

• On the same day if sent electronically during business hours
• On the next business day if sent outside business hours

8.4 The Participant is responsible for ensuring that their contact details are accurate and up to date.

8.5 Failure to receive a notice due to incorrect or outdated contact information shall not invalidate the notice.

SECTION 2: APPLICATION & PARTICIPATION

9. APPLICATION PROCESS

9.1 All interested entities must submit an official Exhibition Application Form through the designated platform or authorized communication channels provided by the Organiser.

9.2 The application must include accurate and complete information, including but not limited to:

• Company or organization details
• Nature of business and sector
• Products or services to be exhibited
• Contact information and authorized representatives

9.3 Submission of an application does not constitute acceptance or guarantee participation in the Event.

9.4 The Organiser reserves the right to request additional documentation, clarification, or supporting materials to assess the suitability of the application.

9.5 The Participant warrants that all information provided is true, accurate, and not misleading. Any false or incomplete information may result in rejection or cancellation of participation without liability to the Organiser.

10. ACCEPTANCE / REJECTION RIGHTS

10.1 The Organiser retains full and absolute discretion to:

• Accept or reject any application
• Approve or decline specific sectors, products, or services
• Limit participation based on strategic, operational, or quality considerations

10.2 Acceptance is based on factors including, but not limited to:

• Relevance to the Event’s objectives
• Industry alignment
• Professional standards
• Availability of space

10.3 The Organiser is not obligated to provide reasons for rejection of any application.

10.4 The Organiser reserves the right to revoke acceptance at any stage if:

• False information is discovered
• The Participant breaches this Agreement
• Participation is deemed unsuitable for the Event

10.5 Any such decision shall be final and not subject to dispute.

11. ALLOCATION OF EXHIBITION SPACE

11.1 Exhibition space is allocated at the sole discretion of the Organiser, based on:

• Package level
• Application date and confirmation status
• Sector alignment and Event zoning strategy

11.2 The Organiser reserves the right to:

• Allocate, reallocate, or adjust space as necessary
• Modify the floor plan and exhibition layout
• Relocate Participants where required for operational efficiency

11.3 No Participant shall have the right to a specific location unless expressly confirmed in writing by the Organiser.

11.4 The Organiser may implement zoning strategies, including but not limited to:

• Industry sectors
• Country pavilions
• Innovation and startup zones
• Corporate and institutional areas

11.5 Any changes to space allocation shall not constitute a breach of this Agreement, provided reasonable alternatives are offered.

12. CONFIRMATION OF PARTICIPATION

12.1 Participation is confirmed only upon:

• Formal approval by the Organiser
• Issuance of confirmation or invoice
• Fulfilment of payment obligations

12.2 The Organiser shall issue an official confirmation outlining:

• Allocated space or participation category
• Payment details
• Participation guidelines

12.3 The Participant acknowledges that confirmation is conditional upon continued compliance with this Agreement.

12.4 Failure to meet any requirements, including payment deadlines or documentation submission, may result in withdrawal of confirmation.

13. PARTICIPATION ELIGIBILITY

13.1 Participation is open to qualified entities including:

• Corporations and enterprises
• Small and Medium Enterprises (SMEs)
• Startups and innovators
• Government institutions and agencies
• Financial institutions and investors
• Academic and research institutions
• NGOs and international organizations

13.2 All Participants must operate within legal and ethical frameworks in their respective jurisdictions.

13.3 The Organiser reserves the right to restrict or exclude participation from entities that:

• Engage in unlawful activities
• Conflict with the Event’s mission, values, or standards
• Pose reputational or operational risks

13.4 Participation is strictly non-transferable without prior written approval from the Organiser.

14. CODE OF CONDUCT

14.1 All Participants are required to maintain the highest standards of professionalism, integrity, and respect throughout the Event.

14.2 Participants shall:

• Conduct business in a lawful and ethical manner
• Respect other participants, visitors, and organizers
• Avoid any conduct that may disrupt the Event

14.3 The following behaviors are strictly prohibited:

• Fraudulent or misleading representation
• Harassment, discrimination, or inappropriate conduct
• Disruptive, unsafe, or unethical activities
• Unauthorized use of Event branding or identity

14.4 The Organiser reserves the right to take immediate action, including removal from the Event, against any Participant who breaches this Code of Conduct.

14.5 Such actions may be taken without refund or compensation and without prejudice to any further legal rights of the Organiser.

15. PROFESSIONAL STANDARDS REQUIREMENT

15.1 Participants are expected to operate at international trade and business standards, ensuring quality, credibility, and professionalism.

15.2 Exhibitors must ensure that:

• All products and services presented are genuine, lawful, and of acceptable quality
• Branding, displays, and presentations meet professional exhibition standards
• Staff are appropriately trained, presentable, and capable of engaging in business discussions

15.3 The Organiser reserves the right to:

• Inspect and assess exhibition standards
• Require improvements or modifications
• Restrict or remove substandard displays or activities

15.4 Participants must uphold the reputation and image of the Event as a premium international trade platform.

15.5 Failure to meet professional standards may result in:

• Corrective directives
• Restricted participation
• Removal from the Event without refund

SECTION 3: EVENT STRUCTURE & OPERATIONS

16. EVENT DESCRIPTION & SCOPE

16.1 The RSW Global Trade Expo 2026 is established as a high-level international trade, investment, and business platform designed to facilitate global engagement across multiple sectors and industries.

16.2 The Event provides a structured environment for:

• Exhibition of products and services
• Business-to-Business (B2B) engagement
• Business-to-Government (B2G) interaction
• Investment opportunities and deal facilitation
• Market expansion and global networking

16.3 The scope of the Event includes, but is not limited to:

• Exhibition activities
• Business matchmaking sessions
• Product demonstrations
• Investment and partnership engagements
• Networking platforms and structured business interactions

16.4 The Event is positioned as a commercial and results-driven platform, and not merely a public exhibition, and all activities must align with this objective.

16.5 The Organiser reserves the right to define, expand, restrict, or modify the scope of the Event to ensure alignment with strategic, operational, and commercial objectives.

17. EVENT DATES & DURATION

17.1 The Event shall be held on the official dates communicated by the Organiser, forming part of the RSW International Festival 2026 calendar.

17.2 The Event Duration includes:

• Official exhibition days
• Business engagement sessions
• Any associated programmed activities

17.3 The Organiser reserves the right to:

• Adjust event dates where necessary
• Extend or shorten the duration of the Event
• Integrate the Event with other aligned activities within the Festival

17.4 Any such adjustments shall be communicated through official channels and shall not constitute a breach of this Agreement.

18. OPERATIONAL HOURS

18.1 The operational hours of the Event shall be determined solely by the Organiser and communicated prior to commencement.

18.2 Operational hours may vary depending on:

• Business sessions
• Trade-only access periods
• Public access periods (where applicable)

18.3 Participants are required to:

• Ensure full operational presence during official hours
• Maintain active engagement within their allocated spaces

18.4 Early closure, delayed opening, or absence during operational hours without prior approval may be considered a breach of participation obligations.

18.5 The Organiser reserves the right to adjust operational hours where necessary for:

• Operational efficiency
• Security reasons
• External circumstances

19. VENUE & VENUE RULES

19.1 The Event shall be hosted at an officially designated venue in Australia, as communicated by the Organiser.

19.2 All Participants must comply with:

• Venue rules and regulations
• Health and safety requirements
• Security protocols
• Operational guidelines issued by the venue management

19.3 Participants shall not:

• Damage or alter venue property
• Use prohibited materials or equipment
• Engage in activities that violate venue policies

19.4 The Organiser reserves the right to enforce all venue rules and to take necessary action in case of non-compliance.

19.5 Any costs arising from damage or violation of venue rules shall be the sole responsibility of the Participant.

20. ON-SITE PERIOD (SETUP & DISMANTLING)

20.1 The On-Site Period includes:

• Move-in (setup and installation)
• Event operational days
• Move-out (dismantling and removal)

20.2 The schedule for setup and dismantling shall be strictly defined and communicated by the Organiser.

20.3 Participants must:

• Complete setup within the allocated timeframe
• Ensure all installations meet safety and operational standards
• Dismantle and remove all materials within the specified period

20.4 Early dismantling or delayed setup without approval is strictly prohibited and may result in penalties or restricted participation.

20.5 The Organiser reserves the right to:

• Remove incomplete or non-compliant setups
• Dispose of materials left beyond the dismantling deadline at the Participant’s cost

21. EVENT LAYOUT & FLOOR PLAN

21.1 The Event shall be organized based on a structured floor plan designed to optimize:

• Visitor flow
• Sector representation
• Business interaction

21.2 The floor plan may include designated zones such as:

• Industry sectors
• Country pavilions
• Corporate exhibition areas
• Startup and innovation zones
• Investment and networking areas

21.3 The Organiser reserves full control over:

• Design and structure of the floor plan
• Allocation and positioning of Participants
• Movement and reconfiguration of zones

21.4 Participants must adhere strictly to their allocated space and shall not:

• Extend beyond designated boundaries
• Obstruct aisles or common areas
• Interfere with neighboring spaces

21.5 Any unauthorized modification to the allocated space is prohibited and may result in corrective action.

22. RIGHT TO MODIFY EVENT STRUCTURE

22.1 The Organiser reserves the absolute right to modify any aspect of the Event structure, including but not limited to:

• Floor plan and layout
• Participant positioning
• Event schedule and programming
• Operational procedures

22.2 Such modifications may be made where necessary for:

• Operational efficiency
• Safety and compliance
• Strategic positioning of the Event
• Enhancement of participant experience

22.3 Participants agree that such modifications shall not constitute grounds for:

• Cancellation of participation
• Claims for compensation
• Disputes against the Organiser

22.4 The Organiser shall make reasonable efforts to communicate significant changes in a timely manner.

22.5 The Organiser’s decision regarding Event structure and operations shall be final.

SECTION 4: FINANCIAL TERMS

23. EVENT FEES & PRICING

23.1 All participation fees for the RSW Global Trade Expo 2026 are outlined in the official Exhibition Prospectus or as otherwise communicated by the Organiser.

23.2 Event Fees may include, but are not limited to:

• Exhibition booth fees
• Participation packages
• Sponsorship contributions
• Service and administrative charges

23.3 All pricing is determined based on:

• Package category
• Booth size and location
• Level of participation
• Strategic positioning within the Event

23.4 The Organiser reserves the right to:

• Adjust pricing structures
• Introduce additional packages or services
• Modify fees prior to confirmation of participation

23.5 Once participation is confirmed, the agreed Event Fees shall be binding and not subject to renegotiation.

24. PAYMENT TERMS

24.1 Payment of Event Fees is a mandatory condition for participation.

24.2 Payment schedules shall be defined by the Organiser and may include:

• Deposit payments
• Installment plans
• Full payment requirements

24.3 Unless otherwise agreed in writing:

• A deposit is required to secure participation
• Full payment must be completed prior to the Event

24.4 The Organiser shall issue official invoices outlining:

• Payment amounts
• Due dates
• Payment instructions

24.5 Participation rights, including booth allocation and access, are only granted upon confirmed payment.

25. LATE PAYMENT PENALTIES

25.1 Any payment not received by the specified due date shall be considered overdue.

25.2 The Organiser reserves the right to apply:

• Interest on overdue amounts
• Administrative penalties
• Suspension of participation rights

25.3 Interest on late payments may be charged at a rate determined by the Organiser, calculated from the due date until full payment is received.

25.4 Continued delay in payment may result in:

• Cancellation of participation
• Reallocation of exhibition space
• Forfeiture of previously paid amounts

26. CURRENCY & TAXES (GST, VAT, DUTIES)

26.1 All Event Fees are payable in United States Dollars (USD) unless otherwise specified by the Organiser.

26.2 Participants are responsible for all applicable taxes, including but not limited to:

• Goods and Services Tax (GST)
• Value Added Tax (VAT)
• Withholding taxes
• Import/export duties

26.3 Any bank charges, currency conversion fees, or transaction costs shall be borne entirely by the Participant.

26.4 Payments must be made in full without deductions, set-offs, or delays due to taxation or currency issues.

26.5 The Organiser shall not be responsible for any financial losses arising from currency fluctuations.

27. ADDITIONAL COSTS & CHARGES

27.1 The Event Fees do not include additional services unless explicitly stated.

27.2 Participants shall be responsible for all additional costs, including but not limited to:

• Booth customization and design
• Logistics, shipping, and freight
• Storage and handling
• Travel and accommodation
• Utilities and technical services
• Insurance coverage

27.3 Any optional services requested by the Participant shall be:

• Subject to availability
• Charged separately
• Payable in accordance with the Organiser’s terms

27.4 Failure to settle additional charges may result in suspension of related services or participation privileges.

28. REFUND POLICY (STRICT NO REFUND CLAUSE)

28.1 All payments made to the Organiser are strictly non-refundable under any circumstances.

28.2 By confirming participation, the Participant expressly acknowledges and agrees that:

• No refunds shall be issued for any reason whatsoever
• Payments made are final, binding, and non-reversible

28.3 This strict no-refund policy applies without limitation to:

• Cancellation by the Participant
• Failure to attend the Event
• Visa refusal or immigration issues
• Travel restrictions or personal circumstances
• Business-related decisions or financial constraints
• Force majeure events affecting the Participant
• Changes in market conditions or internal business priorities

28.4 The Participant further agrees that:

• No chargebacks, reversals, or disputes shall be initiated through financial institutions
• Any attempt to recover funds outside this Agreement shall constitute a breach of contract

28.5 The Organiser shall not be liable for any financial loss arising from the Participant’s inability to attend or participate.

28.6 Any exception to this clause shall only be considered at the sole and absolute discretion of the Organiser and must be confirmed in writing.

29. CANCELLATION FEES

29.1 Cancellation requests must be submitted in writing to the Organiser.

29.2 Regardless of the timing of cancellation, no refund shall be issued, and all payments shall be retained by the Organiser.

29.3 The Participant acknowledges that:

• The Organiser incurs significant planning, operational, and contractual commitments
• Cancellation impacts the commercial structure of the Event

29.4 Any cancellation shall not relieve the Participant from:

• Outstanding payments
• Contractual obligations

30. NON-PAYMENT CONSEQUENCES

30.1 Failure to make required payments constitutes a material breach of this Agreement.

30.2 In the event of non-payment, the Organiser reserves the right to:

• Cancel participation without notice
• Reallocate exhibition space
• Deny access to the Event
• Retain all previously paid amounts

30.3 The Participant shall remain liable for:

• Outstanding balances
• Any losses incurred by the Organiser due to non-payment

30.4 The Organiser reserves the right to pursue recovery of unpaid amounts through:

• Legal action
• Debt collection processes

30.5 Non-payment may result in restriction from participation in future events organized by Rise and Shine World Inc.

SECTION 5: EXHIBITION SPACE & BOOTH RULES

31. STAND ALLOCATION

31.1 All exhibition stands are allocated by the Organiser based on:

• Participation package level
• Date of confirmation and payment
• Sector alignment and zoning strategy
• Operational and strategic considerations

31.2 The Organiser retains full discretion over stand allocation and positioning within the Event.

31.3 Allocation of a specific stand or location shall only be valid if confirmed in writing by the Organiser.

31.4 The Participant acknowledges that:

• Stand allocation is part of a broader event design strategy
• No guarantee is provided for specific locations unless contractually agreed

31.5 The Organiser reserves the right to adjust or reassign stand allocation where necessary in accordance with operational requirements.

32. BOOTH SIZE & SPECIFICATIONS

32.1 Booth sizes and configurations shall be defined in the Exhibition Prospectus or as communicated by the Organiser.

32.2 Standard booth categories may include:

• Standard Booth
• Premium Booth
• Custom / Island Booth
• Pavilion Spaces

32.3 Each booth shall be used strictly within its allocated dimensions.

32.4 Participants shall not:

• Extend beyond their designated space
• Encroach on aisles, walkways, or neighboring booths

32.5 Any structural or spatial modification must receive prior written approval from the Organiser.

33. CUSTOM STAND APPROVAL

33.1 Participants intending to construct custom-built stands must submit detailed design plans for approval prior to installation.

33.2 Plans must include:

• Structural design and layout
• Dimensions and height
• Electrical and technical requirements
• Materials and finishes

33.3 The Organiser reserves the right to:

• Approve, reject, or request modifications to any design
• Ensure compliance with safety, operational, and aesthetic standards

33.4 No custom stand construction shall commence without formal written approval.

33.5 Any unauthorized construction may result in:

• Immediate suspension of setup
• Removal or modification at the Participant’s cost

34. MAXIMUM HEIGHT & DESIGN LIMITS

34.1 All booths must comply with maximum height restrictions as defined by the Organiser or venue regulations.

34.2 Unless otherwise approved in writing, standard booth height limits shall apply.

34.3 Designs must:

• Maintain visibility across the exhibition floor
• Not obstruct neighboring exhibitors
• Comply with safety and structural standards

34.4 The Organiser reserves the right to require modifications to any structure that:

• Exceeds permitted limits
• Creates safety risks
• Disrupts overall event aesthetics

35. BOOTH BRANDING & SIGNAGE

35.1 Participants are permitted to display branding and signage within their allocated space.

35.2 All branding materials must:

• Be professional and appropriate
• Accurately represent the Participant’s business
• Comply with Event standards and guidelines

35.3 The Organiser reserves the right to:

• Restrict or remove inappropriate or misleading branding
• Enforce uniformity where required for Event presentation

35.4 Unauthorized use of Event branding, logos, or identity is strictly prohibited without prior written consent.

36. USE OF SPACE

36.1 Booth space shall be used solely for:

• Display of approved products or services
• Business engagement and networking
• Professional representation of the Participant

36.2 Participants must operate strictly within their allocated area and shall not:

• Extend activities into common areas
• Obstruct aisles or emergency exits

36.3 All activities must align with the commercial and professional objectives of the Event.

36.4 The Organiser reserves the right to restrict any activity that:

• Disrupts the Event
• Interferes with other Participants
• Compromises safety or professionalism

37. PROHIBITED USE OF SPACE

37.1 The following activities are strictly prohibited within the Event:

• Display or promotion of unauthorized products or services
• Use of space for unlawful, unethical, or misleading activities
• Excessive noise, disturbance, or disruptive demonstrations
• Unauthorized sales practices or aggressive marketing
• Use of hazardous materials without approval

37.2 The Organiser reserves the right to immediately stop or remove any prohibited activity.

37.3 Any breach may result in:

• Immediate suspension of operations
• Removal from the Event
• Forfeiture of all fees

38. SUBLETTING / SHARING SPACE

38.1 Participants shall not:

• Sublet
• Transfer
• Assign
• Share

their allocated space without prior written approval from the Organiser.

38.2 Unauthorized sharing or subletting is strictly prohibited and constitutes a breach of this Agreement.

38.3 The Organiser reserves the right to:

• Remove unauthorized parties
• Revoke participation rights

39. CO-EXHIBITOR POLICY

39.1 Co-exhibitors may only participate where:

• Approved in writing by the Organiser
• Properly registered under official procedures

39.2 Each co-exhibitor must:

• Comply with all Event terms and conditions
• Operate within the approved shared space

39.3 Additional fees may apply for co-exhibitor participation.

39.4 The primary exhibitor remains fully responsible for:

• Compliance of co-exhibitors
• Any actions or breaches committed within the shared space

39.5 The Organiser reserves the right to approve, reject, or revoke co-exhibitor arrangements at its discretion.

40. BOOTH RELOCATION RIGHTS (ORGANISER)

40.1 The Organiser reserves the absolute right to relocate any booth where necessary for:

• Operational efficiency
• Safety requirements
• Event restructuring
• Strategic positioning

40.2 Participants agree that:

• Booth relocation does not constitute a breach of contract
• No compensation shall be payable for relocation

40.3 The Organiser shall make reasonable efforts to:

• Maintain comparable value in relocated space
• Notify Participants in advance where possible

40.4 The decision of the Organiser regarding relocation shall be final and binding.

SECTION 6: EXHIBITOR OBLIGATIONS

41. COMPLIANCE WITH LAWS

41.1 The Exhibitor shall comply with all Applicable Laws at all times in connection with their participation in the Event.

41.2 This includes, but is not limited to:

• Trade and commercial laws
• Consumer protection regulations
• Import and export regulations
• Employment and labor laws
• Health and safety legislation

41.3 The Exhibitor shall be solely responsible for ensuring that:

• All products, services, and business activities are lawful
• Required licenses, permits, and approvals are obtained

41.4 The Organiser shall not be held liable for any legal violations committed by the Exhibitor.

41.5 Any breach of applicable laws may result in:

• Immediate removal from the Event
• Reporting to relevant authorities
• Termination of participation without refund

42. COMPLIANCE WITH ORGANISER RULES

42.1 The Exhibitor agrees to comply fully with all rules, guidelines, and instructions issued by the Organiser.

42.2 These may include:

• Operational procedures
• Event schedules
• Participation requirements
• Safety and security measures

42.3 The Organiser reserves the right to:

• Issue directives at any time
• Enforce compliance without prior notice

42.4 Failure to comply with Organiser rules may result in:

• Restrictions on participation
• Suspension of activities
• Removal from the Event

43. COMPLIANCE WITH VENUE REGULATIONS

43.1 The Exhibitor must adhere strictly to all rules and regulations set by the Venue Provider.

43.2 This includes compliance with:

• Structural and technical requirements
• Fire safety regulations
• Security protocols
• Operational restrictions

43.3 The Exhibitor shall not:

• Damage venue property
• Use restricted materials or equipment
• Violate venue operational guidelines

43.4 Any penalties, fines, or damages resulting from non-compliance shall be borne entirely by the Exhibitor.

44. HEALTH & SAFETY COMPLIANCE

44.1 The Exhibitor is responsible for ensuring that all activities conducted within their stand comply with applicable health and safety standards.

44.2 The Exhibitor must:

• Maintain a safe environment for visitors and staff
• Ensure all equipment and installations are secure and compliant
• Avoid any activity that may pose a risk to persons or property

44.3 The Organiser reserves the right to:

• Conduct safety inspections
• Require immediate corrective action
• Suspend unsafe operations

44.4 Any failure to comply with safety requirements may result in immediate removal from the Event.

45. STAFF CONDUCT

45.1 All Exhibitor Representatives must conduct themselves in a professional, respectful, and business-oriented manner at all times.

45.2 Staff must:

• Be appropriately dressed and presentable
• Be knowledgeable about the products or services presented
• Engage respectfully with visitors, partners, and other participants

45.3 The following conduct is strictly prohibited:

• Harassment or discrimination
• Aggressive or inappropriate behavior
• Misrepresentation or unethical conduct

45.4 The Organiser reserves the right to remove any individual whose conduct is deemed unacceptable.

46. PRODUCT / SERVICE AUTHENTICITY

46.1 The Exhibitor warrants that all products and services presented are:

• Genuine and lawful
• Accurately represented
• Not misleading or deceptive

46.2 The Exhibitor shall not:

• Display counterfeit or unauthorized goods
• Make false claims or misrepresent capabilities

46.3 The Exhibitor is solely responsible for:

• Product quality
• Compliance with regulatory standards
• Any claims made to clients or buyers

46.4 The Organiser reserves the right to remove any product or service that does not meet required standards.

47. CLEANLINESS & MAINTENANCE

47.1 The Exhibitor is responsible for maintaining their stand in a clean, organized, and professional condition at all times.

47.2 The stand must be:

• Free from waste, debris, and clutter
• Properly maintained throughout the Event

47.3 Cleaning of individual stands shall be the responsibility of the Exhibitor unless otherwise specified.

47.4 The Organiser reserves the right to require immediate cleaning or maintenance where standards are not met.

48. ENVIRONMENTAL RESPONSIBILITY

48.1 The Exhibitor shall operate in an environmentally responsible manner throughout the Event.

48.2 Exhibitors are encouraged to:

• Minimize waste and excessive material use
• Use sustainable and recyclable materials where possible
• Avoid environmentally harmful practices

48.3 Disposal of materials must comply with:

• Venue policies
• Environmental regulations

48.4 The Organiser reserves the right to enforce environmentally responsible practices and restrict activities that negatively impact sustainability.

SECTION 7: OPERATIONS & ACTIVITIES

49. SETUP & DISMANTLING RULES

49.1 The Exhibitor shall strictly comply with the official timelines issued by the Organiser for:

• Booth setup and installation
• Event operations
• Dismantling and removal

49.2 Setup and dismantling must be completed within the designated On-Site Period as communicated by the Organiser.

49.3 The Exhibitor shall:

• Complete all installation works safely and professionally
• Ensure readiness prior to the Event opening

49.4 Early dismantling or removal of exhibits before the official closing time is strictly prohibited unless authorized in writing by the Organiser.

49.5 Failure to comply may result in:

• Financial penalties
• Restriction from future participation
• Removal of materials at the Exhibitor’s cost

50. DISPLAY & DEMONSTRATION RULES

50.1 All displays and demonstrations must be:

• Professional
• Relevant to the Exhibitor’s approved products or services
• Conducted within the allocated stand area

50.2 Demonstrations must not:

• Obstruct walkways or neighboring stands
• Create safety risks or disruptions

50.3 The Organiser reserves the right to:

• Restrict, modify, or stop any display or demonstration deemed inappropriate or disruptive

50.4 The Exhibitor must ensure that all demonstrations:

• Comply with safety regulations
• Are supervised by qualified personnel where required

51. SOUND & NOISE RESTRICTIONS

51.1 The use of sound systems, audio equipment, or any noise-generating activities must be controlled at all times.

51.2 Noise levels must:

• Remain within acceptable limits
• Not interfere with other exhibitors or Event operations

51.3 The Organiser shall be the sole authority in determining acceptable noise levels.

51.4 The Organiser reserves the right to:

• Reduce or stop any sound activity
• Disconnect equipment causing disturbance

51.5 Continued violation may result in:

• Suspension of activities
• Removal from the Event

52. ELECTRICAL & TECHNICAL INSTALLATIONS

52.1 All electrical and technical installations must comply with:

• Venue regulations
• Safety standards
• Organiser requirements

52.2 The Exhibitor shall:

• Use only approved contractors where required
• Ensure all equipment is safe and certified

52.3 Unauthorized electrical work is strictly prohibited.

52.4 The Exhibitor shall bear all costs related to:

• Electrical installation
• Power consumption
• Technical services

52.5 The Organiser reserves the right to disconnect any installation that:

• Is unsafe
• Violates regulations

53. INTERNET & TECHNOLOGY USE

53.1 Internet and digital services provided at the Event shall be subject to availability and technical limitations.

53.2 The Exhibitor shall use all technology and internet services responsibly and for lawful purposes only.

53.3 The Exhibitor shall not:

• Interfere with Event systems or networks
• Use unauthorized network equipment

53.4 The Organiser shall not be liable for:

• Connectivity issues
• Technical failures
• Data loss or interruptions

54. SALES & TRANSACTIONS AT EXPO

54.1 Exhibitors are permitted to conduct business transactions, subject to compliance with applicable laws and Event policies.

54.2 The Exhibitor is solely responsible for:

• All sales agreements and contracts
• Product delivery and fulfillment
• Customer service and dispute resolution

54.3 The Organiser shall not be liable for:

• Any commercial transactions
• Financial losses or disputes arising between parties

54.4 The Exhibitor must ensure that all transactions:

• Are transparent and lawful
• Do not damage the reputation of the Event

55. PRODUCT SAMPLING & FOOD REGULATIONS

55.1 Exhibitors intending to provide food or product samples must:

• Obtain prior written approval from the Organiser
• Comply with all health and safety regulations

55.2 The Exhibitor must adhere to:

• Food safety laws
• Hygiene standards
• Venue catering policies

55.3 Where applicable, permission from the Venue’s official caterers may be required.

55.4 The Exhibitor shall be fully responsible for:

• Food handling
• Health compliance
• Any incidents arising from sampling

56. PROMOTIONAL ACTIVITIES

56.1 Promotional activities must be conducted:

• Within the Exhibitor’s allocated space
• In a professional and respectful manner

56.2 The Exhibitor shall not:

• Distribute materials outside designated areas
• Engage in aggressive or disruptive marketing

56.3 The use of:

• Costumes
• Brand activations
• External promoters

must be approved in advance by the Organiser.

56.4 The Organiser reserves the right to:

• Restrict or prohibit any promotional activity
• Ensure alignment with Event standards

SECTION 8: BUSINESS & TRADE CONTROL

57. BUYER-SELLER ENGAGEMENT RULES

57.1 The Event is structured to facilitate professional and results-driven buyer-seller interactions within a controlled business environment.

57.2 All engagements between buyers and sellers must be conducted:

• In good faith
• With transparency and professionalism
• In compliance with applicable laws and ethical standards

57.3 Exhibitors shall ensure that:

• All representations made to buyers are accurate and verifiable
• Products and services offered are legitimate and compliant

57.4 Buyers participating in the Event shall:

• Engage in genuine commercial interest
• Avoid misleading or non-serious negotiations

57.5 The Organiser reserves the right to:

• Monitor engagement quality
• Restrict or remove participants engaging in unethical or non-serious practices

58. B2B MEETING PROTOCOLS

58.1 All Business-to-Business (B2B) meetings conducted within the Event shall follow structured protocols established by the Organiser.

58.2 Participants shall:

• Respect scheduled meeting times
• Engage professionally and respectfully
• Provide accurate business information

58.3 Pre-scheduled meetings facilitated through the Event platform must be honored unless unavoidable circumstances arise.

58.4 The Organiser may:

• Facilitate matchmaking and scheduling
• Provide designated meeting zones

58.5 The Organiser shall not be responsible for:

• Outcomes of meetings
• Agreements or disputes arising from such engagements

59. INVESTMENT & PITCH ACTIVITIES

59.1 Participants engaging in investment or pitch activities must ensure:

• Accuracy and integrity of all presented information
• Compliance with financial and investment regulations

59.2 Startups and businesses presenting investment opportunities shall:

• Disclose relevant risks
• Avoid misleading claims or projections

59.3 Investors shall conduct their own:

• Due diligence
• Risk assessments

59.4 The Organiser does not:

• Endorse any investment opportunity
• Guarantee any funding or deal outcomes

59.5 Any disputes arising from investment activities shall be handled directly between the involved parties.

60. BUSINESS MATCHMAKING PARTICIPATION

60.1 The Event may provide structured matchmaking systems to facilitate:

• Buyer-seller connections
• Investor-startup engagement
• Strategic partnerships

60.2 Participation in matchmaking activities requires:

• Accurate profile submission
• Active engagement and responsiveness

60.3 Participants shall:

• Respect confidentiality of discussions
• Engage in serious and professional interactions

60.4 The Organiser reserves the right to:

• Approve or decline matchmaking participation
• Remove participants not meeting professional standards

60.5 The Organiser does not guarantee:

• Number of meetings
• Business outcomes

61. TRADE COMPLIANCE (IMPORT / EXPORT LAWS)

61.1 The Exhibitor shall be solely responsible for complying with all applicable:

• Import and export regulations
• Customs requirements
• Trade compliance laws

61.2 This includes:

• Proper documentation
• Payment of duties and taxes
• Legal transportation of goods

61.3 The Exhibitor must ensure that:

• All goods brought into the Event are legally permitted
• No restricted or prohibited items are displayed

61.4 The Organiser shall not be liable for:

• Customs delays
• Seizures or penalties
• Non-compliance by the Exhibitor

62. ANTI-BRIBERY & ANTI-CORRUPTION

62.1 All participants must comply with applicable anti-bribery and anti-corruption laws and regulations.

62.2 The following are strictly prohibited:

• Offering or accepting bribes
• Improper payments or incentives
• Any form of corrupt or unethical business conduct

62.3 Participants shall ensure that:

• Their representatives act with integrity
• All business dealings are transparent and lawful

62.4 Any violation may result in:

• Immediate termination of participation
• Reporting to relevant authorities

63. ETHICAL BUSINESS CONDUCT

63.1 All participants shall uphold the highest standards of ethical business conduct throughout the Event.

63.2 Participants must:

• Act honestly and professionally
• Respect other participants and stakeholders
• Avoid conflicts of interest

63.3 The following conduct is strictly prohibited:

• Misrepresentation
• Fraudulent practices
• Exploitation of participants

63.4 The Organiser reserves the right to:

• Investigate unethical conduct
• Take appropriate action including removal from the Event

63.5 Participation in the Event constitutes agreement to uphold these ethical standards at all times.

SECTION 9: LOGISTICS & COST RESPONSIBILITY

64. SHIPPING & FREIGHT

64.1 The Exhibitor shall be solely responsible for arranging all shipping and freight services related to their participation in the Event.

64.2 This includes, but is not limited to:

• International and domestic transportation of goods
• Freight forwarding and logistics coordination
• Packaging and documentation

64.3 The Exhibitor must ensure that:

• All shipments are properly labeled and documented
• Delivery timelines align with the Event schedule

64.4 The Organiser shall not be responsible for:

• Delays in shipping or delivery
• Loss or damage during transit
• Errors in documentation

64.5 The Exhibitor bears full responsibility for all freight-related risks and costs.

65. CUSTOMS CLEARANCE

65.1 The Exhibitor shall be solely responsible for all customs clearance procedures associated with the import and export of goods.

65.2 This includes:

• Preparation and submission of customs documentation
• Compliance with international and local customs regulations
• Engagement of customs brokers where required

65.3 The Exhibitor must ensure that:

• All goods are declared accurately
• All regulatory requirements are met

65.4 The Organiser shall not be liable for:

• Delays or refusal of entry by customs authorities
• Seizure, inspection, or penalties

65.5 Any issues arising from customs clearance remain the sole responsibility of the Exhibitor.

66. IMPORT DUTIES & TAXES

66.1 The Exhibitor shall bear full responsibility for:

• Import duties
• Taxes
• Levies
• Any other governmental charges

66.2 The Exhibitor must ensure compliance with all tax and customs obligations applicable in the hosting country.

66.3 The Organiser shall not:

• Pay or reimburse any duties or taxes
• Be involved in financial obligations related to import/export

66.4 Any failure to comply may result in:

• Denial of entry of goods
• Legal penalties imposed by authorities

67. STORAGE & HANDLING

67.1 The Exhibitor shall be responsible for arranging storage of goods before, during, and after the Event where required.

67.2 Any storage or handling services provided at the Venue:

• May be subject to additional charges
• Shall be at the Exhibitor’s risk

67.3 The Exhibitor must ensure that:

• Goods are stored safely and appropriately
• Hazardous or sensitive materials are handled in compliance with regulations

67.4 The Organiser shall not be liable for:

• Loss, theft, or damage during storage or handling
• Improper storage arrangements by the Exhibitor

68. TRANSPORT & DELIVERY

68.1 The Exhibitor shall coordinate all transportation and delivery of goods to and from the Venue.

68.2 Deliveries must:

• Follow the schedule and access guidelines issued by the Organiser
• Be completed within designated loading and unloading periods

68.3 The Exhibitor must ensure:

• Proper coordination with logistics providers
• Compliance with Venue access rules

68.4 The Organiser reserves the right to:

• Restrict or regulate delivery times
• Deny access for non-compliant deliveries

68.5 The Organiser shall not be responsible for:

• Delivery delays
• Access restrictions imposed by third parties or authorities

69. PACKAGING & REMOVAL

69.1 The Exhibitor shall be responsible for:

• All packaging materials
• Packing and unpacking of goods
• Removal of all materials after the Event

69.2 All materials must be removed within the designated dismantling period.

69.3 The Exhibitor must:

• Ensure proper disposal of waste
• Leave the exhibition space in clean condition

69.4 Any materials left behind after the designated period may be:

• Removed by the Organiser
• Disposed of at the Exhibitor’s cost

69.5 The Organiser shall not be liable for:

• Loss or damage to unattended or abandoned items

SECTION 10: SECURITY & RISK

70. SECURITY MEASURES

70.1 The Organiser shall implement general security measures for the overall Event, including:

• Venue access monitoring
• General surveillance where applicable
• Crowd management and safety coordination

70.2 Such security measures are provided for general Event operations only and shall not be interpreted as individual security for Exhibitors.

70.3 The Exhibitor acknowledges and agrees that:

• The Organiser does not guarantee complete security of any stand, goods, or materials
• Security presence does not eliminate risks of loss or damage

70.4 Exhibitors are strongly advised to:

• Arrange their own stand-specific security where necessary
• Secure valuable items at all times

71. RISK OF LOSS

71.1 All property brought into the Event by the Exhibitor shall remain entirely at the Exhibitor’s own risk.

71.2 This includes:

• Exhibition materials
• Products and equipment
• Personal belongings

71.3 The Exhibitor assumes full responsibility for:

• Loss
• Damage
• Destruction

regardless of the cause.

71.4 The risk applies at all times, including:

• Transportation
• Setup and dismantling
• Event operational hours
• Storage periods

72. THEFT & DAMAGE DISCLAIMER

72.1 The Organiser shall not be liable for any loss, theft, or damage to the Exhibitor’s property under any circumstances.

72.2 This includes, but is not limited to:

• Theft by third parties
• Accidental damage
• Fire, water, or environmental incidents
• Acts of negligence by third parties

72.3 The Exhibitor expressly waives any claims against the Organiser relating to such losses.

72.4 The Exhibitor is strongly encouraged to:

• Obtain adequate insurance coverage
• Implement internal security measures

73. ACCESS CONTROL

73.1 Access to the Event shall be strictly controlled by the Organiser.

73.2 Entry to the Event shall be limited to:

• Registered participants
• Authorized personnel
• Approved visitors

73.3 The Exhibitor must ensure that:

• All representatives are properly registered
• Identification passes are used as required

73.4 The Organiser reserves the right to:

• Deny or revoke access to any individual
• Enforce access control measures without prior notice

73.5 Unauthorized access or misuse of access credentials is strictly prohibited and may result in removal from the Event.

74. EMERGENCY PROCEDURES

74.1 All Exhibitors and their representatives must comply with:

• Emergency procedures
• Evacuation protocols
• Safety instructions issued by the Organiser or Venue

74.2 In the event of an emergency, the Exhibitor must:

• Follow directions from Event officials
• Cease operations where required
• Cooperate fully with safety authorities

74.3 The Exhibitor shall ensure that all staff are:

• Aware of emergency exits
• Informed of safety procedures

74.4 The Organiser shall not be liable for:

• Losses arising from emergency situations
• Actions taken in response to safety risks

SECTION 11: INSURANCE

75. PUBLIC LIABILITY INSURANCE

75.1 The Exhibitor shall, at its own expense, obtain and maintain a valid Public Liability Insurance policy for the entire duration of the Event, including setup and dismantling periods.

75.2 The policy must provide coverage for:

• Personal injury or death
• Property damage
• Third-party claims arising from the Exhibitor’s participation

75.3 The minimum coverage required shall be not less than USD $10,000,000 (or equivalent in AUD) per occurrence.

75.4 The insurance policy must:

• Be issued by a reputable and licensed insurer
• Cover all activities conducted within the Event

75.5 The Exhibitor acknowledges that participation in the Event without valid public liability insurance is strictly prohibited.

76. PROPERTY INSURANCE

76.1 The Exhibitor is responsible for obtaining insurance coverage for all property brought into the Event.

76.2 This includes:

• Exhibition materials
• Products and goods
• Equipment and installations
• Personal belongings

76.3 The insurance should cover risks including:

• Theft
• Loss
• Damage
• Fire and environmental risks

76.4 The Organiser shall not be responsible for any uninsured loss or damage.

77. WORKER’S COMPENSATION

77.1 The Exhibitor shall ensure that all employees, contractors, and representatives are covered under appropriate Worker’s Compensation Insurance in accordance with applicable laws.

77.2 The Exhibitor shall be solely responsible for:

• Any injury, illness, or incident involving its personnel
• Compliance with employment and labor regulations

77.3 The Organiser shall not be liable for:

• Workplace injuries within the Exhibitor’s stand
• Claims arising from employment-related matters

78. CERTIFICATE OF INSURANCE REQUIREMENT

78.1 The Exhibitor must provide a valid Certificate of Insurance to the Organiser as proof of compliance with all insurance requirements.

78.2 The Certificate must:

• Be issued by the insurer
• Clearly state coverage details
• Include the Event duration
• Name the Organiser as an interested party where applicable

78.3 Submission of the Certificate must be completed:

• Prior to the Event
• Within the deadline specified by the Organiser

78.4 Failure to provide the required Certificate may result in:

• Denial of access to the Event
• Cancellation of participation
• Forfeiture of all fees

SECTION 12: LIABILITY & LEGAL PROTECTION

79. LIMITATION OF LIABILITY

79.1 To the fullest extent permitted by applicable law, the Organiser’s total liability arising out of or in connection with the Event shall be strictly limited.

79.2 The Organiser shall not be liable for any loss, damage, cost, or expense incurred by the Exhibitor except where such liability cannot be excluded by law.

79.3 Where liability cannot be excluded, the Organiser’s liability shall be limited, at its sole discretion, to:

• The re-supply of services; or
• The refund of fees paid by the Exhibitor

79.4 The Exhibitor agrees that participation in the Event is undertaken entirely at its own risk.

80. EXCLUSION OF INDIRECT LOSS

80.1 To the fullest extent permitted by law, the Organiser shall not be liable for any indirect, incidental, special, or consequential loss.

80.2 This includes, but is not limited to:

• Loss of profit
• Loss of business opportunity
• Loss of revenue
• Loss of contracts
• Loss of goodwill or reputation

80.3 This exclusion applies regardless of whether such loss arises in:

• Contract
• Tort (including negligence)
• Statutory liability

81. INDEMNITY CLAUSE

81.1 The Exhibitor agrees to indemnify, defend, and hold harmless the Organiser, its officers, employees, agents, and partners from and against any and all claims, liabilities, damages, losses, and expenses.

81.2 This includes legal costs on a full indemnity basis arising out of or in connection with:

• Any breach of these Terms and Conditions
• Any negligent, unlawful, or wrongful act or omission by the Exhibitor
• Any activity conducted within the Exhibitor’s stand
• Any products or services provided by the Exhibitor

81.3 This indemnity shall apply regardless of whether the claim arises during or after the Event.

82. THIRD-PARTY CLAIMS

82.1 The Exhibitor shall be solely responsible for any claims made by third parties arising from:

• Their participation in the Event
• Their products or services
• Their business activities

82.2 The Exhibitor agrees to indemnify the Organiser against all third-party claims, including:

• Personal injury
• Property damage
• Financial loss

82.3 The Organiser shall not be responsible for resolving disputes between:

• Exhibitors
• Buyers and sellers
• Any third parties

83. DAMAGE TO PROPERTY

83.1 The Exhibitor shall be fully responsible for any damage caused to:

• The Venue
• Event infrastructure
• Equipment
• Property of other participants

83.2 The Exhibitor agrees to:

• Repair or compensate for any damage caused
• Pay all associated costs without delay

83.3 The Organiser reserves the right to:

• Recover damages directly from the Exhibitor
• Withhold participation privileges where necessary

83.4 The Organiser shall not be liable for any damage to the Exhibitor’s property under any circumstances.

SECTION 13: CANCELLATION & FORCE MAJEURE

84. CANCELLATION BY ORGANISER

84.1 The Organiser reserves the absolute right to cancel the Event at any time due to circumstances including, but not limited to:

• Insufficient participation
• Operational constraints
• Safety concerns
• Government directives or restrictions
• Any situation deemed necessary by the Organiser

84.2 In such circumstances, the Organiser may, at its sole discretion:

• Reschedule the Event; or
• Convert the Event into an alternative format (including virtual or hybrid)

84.3 The Organiser shall not be liable for:

• Any losses, damages, or expenses incurred by the Exhibitor
• Travel, accommodation, logistics, or business-related costs

84.4 All payments made shall remain non-refundable, unless otherwise determined at the sole discretion of the Organiser.

85. CANCELLATION BY EXHIBITOR

85.1 Any cancellation by the Exhibitor must be submitted in writing to the Organiser.

85.2 All payments made by the Exhibitor are strictly non-refundable under any circumstances, including but not limited to:

• Change of business plans
• Inability to attend
• Visa issues
• Travel restrictions
• Financial constraints

85.3 The Exhibitor remains liable for:

• Any outstanding payments
• Any contractual obligations

85.4 Cancellation does not release the Exhibitor from any financial commitments under this Agreement.

86. POSTPONEMENT OF EVENT

86.1 The Organiser reserves the right to postpone the Event to a later date where necessary.

86.2 In the event of postponement:

• All bookings and payments shall remain valid
• Participation shall be transferred to the new Event date

86.3 The Exhibitor shall not be entitled to:

• Cancellation
• Refund
• Compensation

due to postponement.

86.4 The Organiser shall not be liable for any losses resulting from postponement.

87. FORCE MAJEURE

87.1 The Organiser shall not be liable for any failure or delay in performance resulting from events beyond its reasonable control.

87.2 Such events include, but are not limited to:

• Natural disasters
• Pandemics or public health emergencies
• War, terrorism, or civil unrest
• Strikes or labor disputes
• Power failures or infrastructure breakdown
• Any unforeseeable or unavoidable event

87.3 In the event of Force Majeure:

• The Organiser may suspend, modify, postpone, or cancel the Event

87.4 All payments shall remain non-refundable, and the Exhibitor shall not be entitled to compensation.

88. GOVERNMENT RESTRICTIONS

88.1 Where government laws, regulations, or directives affect the Event, including:

• Lockdowns
• Public gathering restrictions
• Health regulations
• Border closures

the Organiser reserves the right to:

• Modify Event format
• Postpone or reschedule
• Restrict participation

88.2 The Exhibitor agrees that:

• Such circumstances are beyond the control of the Organiser
• No liability shall arise against the Organiser

88.3 All payments remain non-refundable, regardless of the impact of government restrictions.

89. TRAVEL RESTRICTIONS

89.1 The Exhibitor acknowledges that international and domestic travel may be subject to restrictions.

89.2 The Exhibitor is solely responsible for:

• Travel arrangements
• Visa applications
• Compliance with immigration requirements

89.3 In the event that the Exhibitor is unable to attend due to travel restrictions:

• No refund shall be issued
• Participation may be transferred to a representative where possible

89.4 The Organiser shall not be liable for:

• Travel disruptions
• Visa denials
• Border control decisions

SECTION 14: TERMINATION & DEFAULT

90. BREACH OF AGREEMENT

90.1 A breach of this Agreement occurs where the Exhibitor fails to comply with any obligation, requirement, or condition set out in these Terms and Conditions.

90.2 Breaches include, but are not limited to:

• Non-compliance with Event rules or regulations
• Violation of applicable laws
• Failure to meet operational or safety requirements
• Misrepresentation of products or services
• Unauthorized use of exhibition space

90.3 The Organiser reserves the right to determine, at its sole discretion, whether a breach has occurred.

90.4 Upon identification of a breach, the Organiser may:

• Issue a notice requiring immediate rectification; or
• Take direct action where the breach is serious or urgent

91. TERMINATION RIGHTS

91.1 The Organiser reserves the absolute right to terminate the Exhibitor’s participation at any time where:

• A material breach has occurred
• The Exhibitor fails to comply with instructions
• The Exhibitor’s conduct negatively impacts the Event

91.2 Termination may occur:

• With or without prior notice
• Immediately where required for operational, legal, or safety reasons

91.3 Upon termination:

• All rights of participation shall cease immediately
• The Exhibitor must vacate the Event premises as directed

91.4 Termination does not affect any accrued rights or obligations under this Agreement.

92. DEFAULT IN PAYMENT

92.1 The Exhibitor shall strictly comply with all payment obligations as outlined in this Agreement.

92.2 Failure to make payment by the specified due date shall constitute a material breach.

92.3 In the event of payment default, the Organiser reserves the right to:

• Suspend participation rights
• Cancel stand allocation
• Reallocate space to another participant

92.4 The Exhibitor shall remain liable for:

• The full amount payable
• Any additional costs incurred due to the default

92.5 No participation shall be permitted until all outstanding payments are fully settled.

93. REMOVAL FROM EVENT

93.1 The Organiser reserves the right to remove the Exhibitor or any of its representatives from the Event where necessary.

93.2 Grounds for removal include:

• Breach of Agreement
• Non-compliance with rules or laws
• Disruptive or inappropriate conduct
• Safety or security risks

93.3 Removal may be executed:

• Immediately
• Without prior notice

93.4 The Exhibitor shall:

• Comply with all removal instructions
• Bear all costs associated with removal

93.5 The Organiser shall not be liable for any losses arising from such removal.

94. FORFEITURE OF FEES

94.1 In the event of:

• Breach of Agreement
• Termination of participation
• Removal from the Event
• Payment default

all fees paid by the Exhibitor shall be immediately forfeited.

94.2 The Exhibitor shall not be entitled to:

• Refund
• Compensation
• Credit

under any circumstances related to termination or default.

94.3 Any outstanding payments shall remain payable in full.

94.4 The forfeiture of fees shall not limit the Organiser’s right to:

• Pursue additional claims
• Recover damages or losses

SECTION 15: DATA, MEDIA & INTELLECTUAL PROPERTY

95. INTELLECTUAL PROPERTY RIGHTS

95.1 All intellectual property rights related to the Event, including but not limited to:

• Event name
• Event concept and structure
• Branding elements
• Logos, designs, and materials

shall remain the exclusive property of the Organiser or its licensors.

95.2 Participation in the Event does not grant the Exhibitor any ownership rights in the Event’s intellectual property.

95.3 The Exhibitor retains ownership of its own intellectual property, including:

• Trademarks
• Product designs
• Marketing materials

95.4 The Exhibitor warrants that:

• All materials displayed do not infringe third-party intellectual property rights
• They have full rights to use all content presented

95.5 The Exhibitor agrees to indemnify the Organiser against any claims arising from intellectual property infringement.

96. USE OF LOGOS & BRANDING

96.1 The Exhibitor may use the Event name and branding solely for promotional purposes related to their participation.

96.2 Any such use must:

• Be accurate and not misleading
• Not imply endorsement or partnership unless officially approved

96.3 The Organiser reserves the right to:

• Approve or reject branding usage
• Request removal of unauthorized or improper use

96.4 Unauthorized use of the Organiser’s intellectual property may result in:

• Immediate action
• Removal from the Event
• Legal proceedings

97. PHOTOGRAPHY & MEDIA RIGHTS

97.1 The Organiser reserves the right to capture, record, and produce:

• Photographs
• Videos
• Audio recordings
• Digital content

during the Event.

97.2 By participating in the Event, the Exhibitor grants the Organiser:

• A worldwide, royalty-free, perpetual license
• The right to use, reproduce, distribute, and publish such media

for purposes including:

• Marketing and promotion
• Media publications
• Digital and broadcast content

97.3 The Exhibitor acknowledges that:

• No compensation shall be payable for such use
• All media rights belong to the Organiser

97.4 The Exhibitor may not record or broadcast Event content for commercial purposes without prior written approval.

98. DATA PROTECTION & PRIVACY

98.1 The Organiser shall collect and process personal data in accordance with applicable data protection laws.

98.2 Data collected may include:

• Registration details
• Business information
• Contact information

98.3 The Exhibitor consents to:

• Collection, storage, and processing of data
• Use of data for Event administration and communication

98.4 The Organiser may share relevant participant information with:

• Event partners
• Sponsors
• Service providers

for Event-related purposes only.

98.5 The Organiser shall implement reasonable measures to protect personal data but shall not be liable for:

• Unauthorized access beyond its control

99. MARKETING CONSENT

99.1 By participating in the Event, the Exhibitor consents to receive:

• Event updates
• Promotional communications
• Future event information

from the Organiser.

99.2 The Exhibitor also agrees that their:

• Company name
• Logo
• Profile

may be used in:

• Event marketing materials
• Exhibitor directories
• Online platforms

99.3 The Exhibitor may request limited restrictions on marketing use in writing; however, the Organiser retains the right to use basic participation information for Event promotion.

SECTION 16: PROFESSIONAL CONTROL & GOVERNANCE

100. ORGANISER AUTHORITY

100.1 The Organiser shall have full authority over the planning, management, execution, and overall governance of the Event.

100.2 This authority includes, but is not limited to:

• Event structure and operations
• Participant management
• Space allocation and usage
• Enforcement of rules and policies

100.3 The Exhibitor acknowledges and agrees that:

• The Organiser’s role is to maintain a professional, safe, and high-standard international Event environment
• All decisions made by the Organiser are necessary for the effective delivery of the Event

100.4 Participation in the Event constitutes full acceptance of the Organiser’s authority.

101. RIGHT TO ENFORCE RULES

101.1 The Organiser reserves the absolute right to enforce all Terms and Conditions, rules, and regulations applicable to the Event.

101.2 Enforcement actions may include:

• Issuing warnings or directives
• Restricting specific activities
• Suspending participation rights
• Removing Exhibitors or representatives

101.3 The Organiser may take immediate action where:

• Compliance is not met
• Safety or operational risks arise
• The integrity of the Event is affected

101.4 The Exhibitor agrees to:

• Comply with all enforcement actions
• Not obstruct or challenge enforcement during the Event

102. RIGHT TO AMEND CONDITIONS

102.1 The Organiser reserves the right to amend, update, or modify these Terms and Conditions at any time where necessary.

102.2 Amendments may be made to:

• Reflect legal or regulatory requirements
• Improve Event operations
• Address unforeseen circumstances

102.3 Any updated Terms shall:

• Become effective upon communication to Participants
• Be binding on all Exhibitors

102.4 Continued participation in the Event shall constitute acceptance of any amended Terms and Conditions.

103. FINAL DECISION AUTHORITY

103.1 The Organiser shall have the final and binding authority on all matters relating to the Event.

103.2 This includes decisions regarding:

• Interpretation of these Terms and Conditions
• Participation eligibility
• Operational and logistical matters
• Disputes between participants

103.3 The Exhibitor agrees that:

• The Organiser’s decisions are final and conclusive
• No dispute shall delay or disrupt Event operations

103.4 The Organiser is not required to provide justification for decisions made in the interest of the Event.

SECTION 17: INTERNATIONAL PARTICIPATION

104. VISA & IMMIGRATION COMPLIANCE

104.1 All international Participants, including Exhibitors, delegates, and representatives, are solely responsible for obtaining:

• Valid visas
• Travel authorizations
• Any required entry permits

necessary to enter and participate in the Event in the hosting country.

104.2 The Organiser may provide:

• Invitation letters
• Supporting documentation

however, such support does not:

• Guarantee visa approval
• Constitute responsibility for immigration outcomes

104.3 The Participant acknowledges that:

• Visa approval is at the sole discretion of the relevant immigration authorities
• The Organiser has no control over visa decisions

104.4 The Organiser shall not be liable for:

• Visa refusals
• Delays in visa processing
• Costs incurred due to visa issues

105. RESPONSIBILITY TO RETURN TO COUNTRY

105.1 All international Participants are strictly required to:

• Comply with the immigration laws of the host country
• Exit the country within the validity period of their visa

105.2 The Participant acknowledges that:

• Participation in the Event is temporary and does not grant residency or employment rights

105.3 Any Participant who:

• Overstays their visa
• Violates immigration conditions

shall bear full legal responsibility.

105.4 The Organiser shall not be held liable for:

• Immigration violations committed by Participants
• Any legal consequences arising from such violations

105.5 The Participant agrees to indemnify the Organiser against any claims, penalties, or liabilities arising from non-compliance with immigration laws.

106. COMPLIANCE WITH INTERNATIONAL TRAVEL LAWS

106.1 All Participants shall comply with:

• International travel regulations
• Border control requirements
• Health and entry protocols

applicable at the time of travel and participation.

106.2 This includes compliance with:

• Customs declarations
• Health checks and vaccination requirements
• Security and travel documentation

106.3 The Participant is solely responsible for:

• Ensuring eligibility to travel
• Meeting all entry and exit requirements

106.4 The Organiser shall not be liable for:

• Denied boarding
• Entry refusal
• Travel disruptions

107. GOVERNMENT DELEGATION PARTICIPATION

107.1 Government delegations participating in the Event shall:

• Comply with all applicable laws and Event regulations
• Coordinate with the Organiser for official representation

107.2 Delegations may include:

• Ministries and government agencies
• Trade and investment authorities
• Diplomatic representatives

107.3 Government participants shall be responsible for:

• Their official activities
• Compliance with diplomatic and legal protocols

107.4 The Organiser reserves the right to:

• Coordinate official country participation
• Allocate pavilion space
• Manage protocol and representation

107.5 Participation by any government delegation does not:

• Imply political endorsement by the Organiser
• Create any diplomatic or legal obligation

SECTION 18: FINAL LEGAL CLAUSES

108. RELATIONSHIP OF PARTIES

108.1 Nothing in this Agreement shall be deemed to create any relationship of:

• Partnership
• Joint venture
• Agency
• Employment

between the Organiser and the Exhibitor.

108.2 The Exhibitor participates in the Event as an independent entity and shall not:

• Represent itself as an agent or representative of the Organiser
• Bind or commit the Organiser in any manner

108.3 Each party shall act independently and shall be solely responsible for its own business operations, obligations, and liabilities.

109. SEVERABILITY

109.1 If any provision of this Agreement is determined to be:

• Invalid
• Illegal
• Unenforceable

by a court or competent authority, such provision shall be severed from the Agreement.

109.2 The remaining provisions shall:

• Continue in full force and effect
• Not be affected by the invalid provision

109.3 The parties agree to replace any invalid provision with a valid provision that most closely reflects the original intent.

110. SURVIVAL OF CLAUSES

110.1 Any provisions which by their nature are intended to survive termination or completion of the Event shall remain in full force and effect.

110.2 Such provisions include, but are not limited to:

• Liability and indemnity
• Payment obligations
• Intellectual property rights
• Confidentiality and data protection
• Dispute resolution

110.3 Survival of these clauses shall continue:

• After termination
• After completion of the Event
• Regardless of the reason for termination

111. WAIVER

111.1 Failure by the Organiser to enforce any provision of this Agreement shall not constitute a waiver of that provision.

111.2 Any waiver must:

• Be in writing
• Be signed by an authorized representative of the Organiser

111.3 A waiver of one breach shall not:

• Constitute a waiver of any subsequent breach
• Affect the Organiser’s right to enforce the Agreement in the future

112. ASSIGNMENT RESTRICTIONS

112.1 The Exhibitor shall not assign, transfer, or delegate any of its rights or obligations under this Agreement without prior written consent from the Organiser.

112.2 Any unauthorized assignment shall be:

• Void
• Considered a breach of this Agreement

112.3 The Organiser reserves the right to assign or transfer its rights and obligations where necessary for:

• Operational purposes
• Event management
• Business restructuring

SECTION 19: ACCEPTANCE BY SUBMISSION

113. ACCEPTANCE BY SUBMISSION

113.1 By submitting an application, registration, or any form of participation request for the RSW Global Trade Expo 2026, the Participant hereby expressly confirms that they have:

• Carefully read, fully understood, and acknowledged these Terms and Conditions in their entirety
• Accepted all provisions, obligations, responsibilities, and requirements set out in this Agreement
• Agreed to be legally bound by this document in full, without limitation or reservation

113.2 Submission of any of the following shall constitute full, unconditional, and legally binding acceptance of these Terms and Conditions:

• Online application form
• Registration form
• Exhibition booking
• Participation request
• Any official submission through Event platforms or authorized communication channels

113.3 Such submission shall be deemed to create a valid and enforceable agreement between the Participant and the Organiser, effective immediately upon submission.

114. ACCEPTANCE BY PAYMENT

114.1 Payment of any participation fee, deposit, or related charge by the Participant shall constitute:

• Full, irrevocable, and unconditional acceptance of these Terms and Conditions
• A legally binding contractual agreement between the Participant and the Organiser

114.2 The Participant acknowledges and agrees that:

• No separate physical or written signature shall be required for this Agreement to be valid and enforceable
• Financial commitment confirms acceptance of all associated legal, financial, and operational obligations

114.3 Any payment made shall be deemed as clear evidence of the Participant’s intention to be fully bound by this Agreement.

115. ELECTRONIC ACCEPTANCE VALIDITY

115.1 The Participant acknowledges and agrees that:

• Electronic submissions, confirmations, and communications shall constitute valid legal acceptance
• Digital consent shall have the same legal force and effect as a handwritten or formally executed signature

115.2 Any agreement formed through electronic means, including but not limited to online platforms, email confirmations, or digital systems, shall be considered legally binding and enforceable.

115.3 The Participant waives any right to challenge the validity of this Agreement on the basis that it was accepted electronically.

116. ACCEPTANCE ON BEHALF OF ORGANIZATION

116.1 Where an individual submits an application, registration, or participation request on behalf of a company, organization, government entity, or institution, that individual expressly represents and warrants that they:

• Are duly authorized to act on behalf of such entity
• Possess full authority to legally bind the entity to this Agreement

116.2 The entity represented shall be fully responsible for:

• Compliance with all Terms and Conditions
• All actions, omissions, and obligations arising from participation

116.3 The Organiser shall not be required to verify such authority and shall be entitled to rely on the submission as valid and binding.

117. NO CONDITIONAL ACCEPTANCE

117.1 Participation in the Event is strictly based on full, unconditional acceptance of these Terms and Conditions.

117.2 Any attempt by the Participant to:

• Modify
• Alter
• Amend
• Add conditions

to this Agreement shall be deemed invalid, null, and without legal effect unless expressly approved in writing by the Organiser.

117.3 No alternative terms or conditions proposed by the Participant shall apply, even if submitted alongside or in connection with participation documents.

118. FINAL CONFIRMATION

118.1 By proceeding with submission, registration, payment, or participation, the Participant expressly confirms and acknowledges that:

• They accept all Terms and Conditions without limitation, exception, or modification
• They fully understand their legal, financial, and operational obligations under this Agreement
• They agree to comply strictly with all Event rules, regulations, and requirements

118.2 This confirmation shall constitute a final and binding acknowledgment of the Participant’s commitment to the RSW Global Trade Expo 2026 and its governing framework.